Introduction
Public procurement contracts or private tenders, when it comes to responding to tenders many companies struggle to write a winning bid. This is usually the point at which a consultant can be a great help.
In this article, we give you three excellent reasons to bring in a tender response consultant.
1. Draw on expertise, experience and method
As in many disciplines, expertise in responding to public procurement contracts and RFPs is acquired over time. Calling on the services of a tender response consultant means working with someone who knows the little secrets that make a commercial proposal or a technical submission win, or lose.
A consultant can help you quickly grasp the buyer's issues and needs, but also identify your strengths and weaknesses (in particular with a SWOT matrix) so as to put together an application and a bid that play to your strengths.
More broadly, our consultants have worked with SMEs, mid-caps and large accounts and have been able to identify the good practices and the pitfalls to avoid, in particular in terms of methods and processes. Bringing in a consultant therefore helps you steer clear of the recurring pitfalls of tender responses (charging in head down, rationalising the effort, organising teams and response times, proof-reading, and so on).
In short, by bringing in a consultant, you can be confident that your proposal will be well written, well structured and tailored to the client's needs.
2. Save time and money!
Responding to a tender is a process that takes a great deal of time and therefore, at times, substantial human resources, whether internal or external.
Submitting a response to a public procurement contract or an RFP calls for a great deal of research, analysis and writing. We have seen dedicated tender response or bid management units set up within large accounts, but not every company has the means to bring this function in house, particularly SMEs and mid-caps.
Bringing in a consultant, by contrast, is an option open to companies of every size and sector. Whether it is a matter of outsourcing the whole tender response activity (public procurement contracts or private tenders) or of lending a hand to existing teams (in particular where you want to increase the number of responses), SMEs, mid-caps and large groups can call on Prime Conseil's expertise in this area.
Our consultants can take charge of the entire tender response process, from monitoring opportunities through to submitting the application file and the final bid, by way of the analysis of the client's needs.
Meanwhile, your teams can devote themselves to new matters, whether or not they are connected to the outsourced opportunity..
3. Increase your chances of success (significantly)
Let us be clear: the ultimate objective of a tender response is to win the contract and sign it!
By bringing in our consultants, you increase your chances of success. Beyond technical assistance in understanding the requirement and drafting the technical submission or the supporting documents, our consultants also help you identify the key success factors of the call for applications or the tender documents, so as to pinpoint what will make your proposal win (technical content, price, processes and methods, illustrations, experience, profiles, and so on)!
Finally, our consultants can also help you prepare your oral presentations and the contract negotiation stages. This will give you a competitive edge and increase your chances of winning the contract.
Conclusion
Responding to tenders is a complex and sometimes time-consuming activity, whose short-term results are sometimes disappointing.
By bringing in our consultants, you can draw on our expertise, our experience and our proven methodology in order to save time and resources, and increase your chances of success.
If you want to win more tenders (public procurement contracts and RFPs) in order to grow your business, call on our consultants or on one of the consultants at conseilleurs.fr.